Stock tracking, built per tier

Every dealer in your hierarchy gets its own stock ledger — not a shared spreadsheet everyone edits:

  • Central warehouse — on-hand, reserved, and available quantity, updated on every applied supplier invoice and every dispatched transfer
  • Distributor / Wholesaler / Retailer / Sub-Dealer — each dealer sees only its own stock and what's beneath it
  • Immutable movement ledger — every quantity change is a permanent row, never edited in place
  • Dead stock & fast-mover reports — know what's not moving and what is, by product
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A workflow that mirrors real approval

Every stock transfer follows the same lifecycle: Requested → Approved → Dispatched → Received, with rejection and cancellation support at the right points.

  • A requester can never approve their own request — a deliberate maker-checker control
  • Full transition history on every transfer
  • Role-based permissions control exactly who can request, approve, dispatch, or receive
  • Once received, the destination dealer's stock ledger updates immediately — never before

Audit trail that satisfies a GST audit

Every change to every stock record — old value, new value, who, and when — is written to an append-only ledger that cannot be edited or deleted through the application, by anyone, including administrators.

  • Every stock movement traced back to its triggering transfer, sale, or adjustment
  • Searchable by actor, entity type, or date range
  • Purpose-built for tax and regulatory review
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GST calculated automatically

CGST, SGST, and IGST are calculated line by line on every outgoing invoice — no manual spreadsheet math, no transcription errors.

  • Inward (purchase) and outward (sales) summaries, period-filtered
  • HSN-wise breakdown for both directions, ready for filing
  • Weekly / monthly / quarterly / half-yearly / yearly period presets
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Full stock traceability

Every unit of stock is traceable back to the exact supplier invoice line it arrived on, and forward through every transfer it moved through on the way to a sale.

  • AI-assisted reading of scanned supplier invoices, reviewed by a person before anything touches stock
  • Manual entry available when there's no document to scan
  • A cost basis captured on every applied purchase, feeding the profit report
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Warehouse & dealer stock management

Track exactly what's on hand at the central warehouse and at every dealer in your hierarchy — a distributor, wholesaler, retailer, or sub-dealer, all in the same system.

  • Stock cascades down the tree — a dealer can push stock to its own direct children by default
  • Reserved-versus-available quantity at the warehouse level
  • Cross-tier view for a Tenant Admin, subtree-scoped view for a Dealer Admin
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Reporting & management dashboards

Give management visibility into stock levels, order status, invoicing, and GST across the whole network — without waiting on a spreadsheet to be compiled.

  • Focused dashboards — Overview, Inventory & Stock, Orders, Invoices, GST
  • Dead stock, fast-movers, profit, and sales-by-category/brand reports
  • Credit aging and a provisional, transparently-explained credit score per customer
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Invoicing, connected — not bolted on

Once an order is fulfilled, its GST invoice generates straight from the order — or issue a standalone cash, UPI, card, cheque, or bank-transfer invoice for a walk-in sale.

  • Stock reconciles automatically the moment an order is fulfilled
  • Partial payments, running balances, and a full statement per customer
  • Automatic overdue reminder emails, plus a place to log a call you made yourself
💳

Configurable for how your business runs

Master data — dealer types, products, suppliers, customers — is centrally managed and shared across every module, so it stays consistent as your network grows.

  • Roles and permissions configurable per resource and per action
  • Dealer-type nesting rules define exactly what tier can sit under what tier
  • Notification templates customizable per tenant, or per dealer override
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Ready to see your own workflow in TreadChain?

Bring your process — we'll show you exactly how it maps.

Request a Demo